Increase in Program Effectiveness With a Renewed Emphasis on Data Analysis, Information Sharing, and Performance Management
BJA believes that effective program management starts with meaningful performance measurement. Performance measurement is a research technique and tool used by BJA to collect and assess individual grantee output and outcome data, which is then synthesized and analyzed to inform program management decisions. Well-executed performance measurement improves program outcomes, makes more cost-effective use of grant funding, and helps BJA meet the requirements of the Government Performance and Results Modernization Act (Public Law 111-352).
BJA uses performance measurement to track grantee progress toward program goals and objectives and serve as an accountability tool. Program performance measures are indicators, outputs, statistics, or metrics used to gauge program activity, processes, and performance, conveying the extent to which each program's activities or goals are being met. BJA uses performance measures for setting or adjusting program and TTA priorities, allocating resources, adopting new program approaches or changing processes, and sharing these with appropriate stakeholders.
In addition, BJA continued to emphasize its GrantStat process to continuously analyze and monitor grant and program performance. GrantStat is based on the CompStat model, which is often used in policing to identify emerging trends, discuss these trends regularly among staff, and deploy resources based on these trends.
In FY 2013, BJA continued to invest in the Performance Measurement Tool (PMT), www.bjaperformancetools.org, for its grantees to report performance metrics. BJA uses a comprehensive analysis process to produce performance reports on grantee data to increase accountability and transparency. With the help of TTA partners, BJA analyzes data and targets strategies that address issues identified from the data. These analyses are compiled in a series of performance reports published by BJA, fostering transparency about the use of taxpayer funds.
Significant FY 2013 results include the following:
- BJA added new performance metrics in PMT for the following programs:
- PREA (Zero Tolerance) Program.
- Smart Supervision Program.
- Consolidated Tribal Assistance Solicitation Program for certain tribal initiatives.
- Affordable Care Act (for programs providing direct services).
- BJA now collects comprehensive performance metrics in PMT for 21 programs.
- BJA worked with stakeholders, practitioners, and the U.S. Government Accountability Office to refine performance metrics for the following programs to ensure continued relevancy, consistency, and accuracy:
- Residential Substance Abuse Treatment Program.
- Adult Drug Court Program.
- Harold Rogers Prescription Drug Monitoring Program.
- Tribal Civil and Criminal Legal Assistance.
- Edward Byrne Memorial Justice Assistance Grant Program.
- BJA published reports based on grantee performance data to increase transparency and accountability. Examples include the following:
- Grant Activity Report: Justice Assistance Grant (JAG) Program (April 2012–March 2013), available at www.bja.gov/Publications/JAG_LE_Grant_Activity_03-13.pdf.
- Program Performance Report: Smart Policing Initiative Grant Program (January–June 2013), available at www.bja.gov/Publications/SPI_PPR_Jan-Jun2013.pdf.
- Program Performance Report: Enhancement Grantees of the Adult Drug Court Discretionary Grant Program (Federal Fiscal Year 2012 Report: October 2011–September 2012), available at www.bja.gov/Publications/DrugCtEnhancement_PPR_09-12.pdf.
- Program Performance Report: Implementation Grantees of the Adult Drug Court Discretionary Grant Program (Federal Fiscal Year 2012 Report: October 2011–September 2012), available at www.bja.gov/Publications/DrugCtImplementation_PPR_09-12.pdf.
- Program Performance Report: Residential Substance Abuse Treatment (RSAT) Program (April–September 2012), available at www.bja.gov/Publications/RSAT_PPR_09-12.pdf.
- Fact Sheet on Second Chance Act Grant Program Accomplishments (October 2009–September 2013), available at www.bja.gov/Publications/SCA-FS-Oct09-Sep13.pdf.
Through GrantStat, BJA uses programmatic, performance, and other grant-level information to closely scrutinize its grant programs. Using this model, BJA holds accountable those involved with BJA-funded grants, including grantees, BJA staff, and TTA partners. The analysis assesses whether grantees are implementing the program model with fidelity and reaching the intended target population and identifies how the solicitation guidelines and TTA strategy can enhance program implementation.
GrantStat's overall goal is to increase the success of the program and all grantees by proactively identifying areas of concern and success and taking action to address those concerns.
Significant FY 2013 results include completing a GrantStat review of the following programs:
- Adult Drug Court Program.
- SCA Co-Occurring Disorder Program.
- Intellectual Property Enforcement Program.