Navajo Division of Public Safety –
Renovation of Window Rock Adult Detention Facility

Grant Amount: $500,000

Location: The Navajo are the largest federally recognized tribe of the United States with over 300,000 enrolled members. The Navajo Nation Reservation (NN), which is larger than ten U.S. states, encompasses over 27,000 square miles of northeastern Arizona, southeastern Utah, and northwestern New Mexico. The NN is divided into 5 agencies and 110 community chapters. The project is located in Window Rock, Arizona, adjacent to the intersection of Window Rock Boulevard and BIA Route 12.

Scope: The project involves renovating the 42-bed Window Rock Adult Detention Facility. Renovations include installing a new security and surveillance system, new rooftop heating, ventilation, and air conditioning (HVAC) units, and new kitchen and laundry appliances. Renovations will also include modifications to the HVAC, electrical, and plumbing systems to accommodate the new HVAC units and kitchen appliances. The new security system includes new monitors, additional cameras, recorders, and a main controller. The new appliances include clothing washers and dryers, stove, refrigerator, and a dishwasher. Renovations will take place while the facility is occupied.

Status: The project is complete. NN received National Environmental Policy Act (NEPA) clearance via a Categorical Exclusion. NN utilized a multiple contract, phased approach to procuring contractors and completing the renovations, and executed contracts for each phase of work in tandem with two other similar BJA-funded renovation projects to reduce administrative costs, increase quality, and improve contractor response for warranty, maintenance, and repair support.

Renovations commenced in 2010 with the security and surveillance upgrades. The security upgrades were completed in July 2010 and NN elected to accept and activate the system prior to project completion to address immediate security concerns and improve staff and detainee safety.

NN did not receive a response to their initial request for proposals for the replacement of the HVAC units and completion of the work was subsequently delayed until late 2010 after a suitable contractor was located and sole-source approval was granted.

NN made several attempts to competitively procure the supply and installation of the kitchen appliances but was unable to locate a contractor that could supply and install the appliance within budget while meeting procurement requirements, which included obtaining performance and payment bonds. NN subsequently directly purchased the appliances and had them installed in late 2013.